Production Coordinator

This position is based in Los Angeles, CA, and reports to the Production Supervisor, Media Services. The Office Production Coordinator will manage and schedule projects, as required for Media Services’ asset management, dubbing, compression, QC, and delivery workflows.  In conjunction with the Production Supervisor, the coordinator is responsible for managing orders based on projects submitted by internal client representatives. This includes validating, tracking, and prioritizing projects to ensure orders are processed and delivered on time.  The ideal candidate will be a highly motivated, self-starting individual who can work independently as well as within an established team. A strong background in media operations will also be critical to the success of the position.

Principle Duties & Responsibilities

  • Schedule and assign orders to Dubbing and Media Services resources
  • Prioritize orders against capacity to meet production due dates
  • Effective communication with Client Services, including managing expectations of due dates, as well as Media Services’ groups for efficiency and understanding
  • Manage changes and resolve issues while a project is underway
  • Identify gaps in practices and improve procedures
  • Confers with department supervisors to determine progress of work and to provide information on changes affecting efficiency and quality of production
  • Collect and negotiate costs for external dubbing projects
  • Issue project and work orders for billing of dubbing services
  • Think of creative solutions to outsource resources, as necessary
  • Perform general administration duties as needed
  • Perform other related duties as assigned

Must be able to demonstrate:


  • Excellent analytical, organizational and communication skills
  • Detail-oriented, capable of multi-tasking, and be self-directed with proven ability to prioritize tasks
  • Must be resourceful, adaptable, and be able to work in a fast-paced, quick-turnaround environment
  • Excellent negotiation skills
  • Strong interpersonal skills
  • Good technical understanding
  • Ability to quickly grasp complex subject matters
  • Self-motivation and proactivity
  • Ability to work independently and on own initiative
  • Ability to be an excellent team player
  • Good time management skills
  • Excellent problem-solving skills
  • Enthusiastic and willing to learn


Qualifications and Experience


  • Bachelor’s degree preferred or equivocal work experience
  • 1 year experience in the entertainment industry at an administrative capacity or media operations preferred
  • Must be highly computer literate, displaying proficiency in Microsoft Office, particularly Outlook and Excel
  • Experience with Filemaker Pro preferred
  • Prior experience managing customer needs and projects preferred
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